Posts Tagged ‘what is coaching’
The Real Truth About Working Smarter, Not Harder
Running a business or department can often stretch you to the limit.
To be effective at doing what you do best, it’s imperative to look at what tasks you can either delegate or outsource.
Delegating
This is an interesting word. For some people it means completely letting go of their responsibilities and getting someone else to do the work. Now that’s all well and good providing that you train that person on how you’ve been handling those tasks. Show them how it’s been done first.
For many business owners and managers, delegating means completely abdicating all responsibility for a particular task to somebody else without showing them how. They expect that person to know?immediately.
Well, forget it. No wonder you often hear people say, “I tried to delegate that task but no-one was as good as me at doing it!” Or “I just couldn’t find the right person who was capable of taking on those responsibilities”.
That’s an interesting comment. Often people are given responsibilities for which they have had no training in and are then expected to know how to carry out those duties. A great example of this is when a person is promoted to manager/team leader and he/she is automatically expected to know how to manage themselves and their people.
Coming In From the Outside
How about the new kid on the block who comes in to take up the reins in a position, which has already been vacated. They’re expected to run the department or business as if they’ve been working in the company for the past three years!
Outsourcing
When your car needs to be repaired do you spend hours trying to fix it or see a mechanic who takes two hours?
Do you do your own tax return or have an accountant prepare it for you?
If you need a new assistant do you place an ad in the paper, spend hours interviewing people or have a recruitment company do all the ground work and send you the top three applicants?
Why waste your precious time on tasks which will do exactly that?waste your precious time. And time is money!
Use the Experts
Use the valuable input of experts who can take away the stress and hassle and carry out the tasks in a fraction of the time it would take you. Sure you have to pay for it, but isn’t it better to work smarter, not harder?
Why spend hours on tasks which are not your specialty?
Identify what you do best then delegate or outsource the rest. In fact, if you truly feel you are good at what you do and are happy to share that, why not teach someone else those same skills, then you could really leverage yourself.
Particularly if you are business owner, this would allow you more time to work on your business rather than in it.
A Word of Caution For Business Owners
Be careful about who you get your advice from. I know of many small business owners who listen to the advice of their personal assistants, spouses and relatives on how they should run their business although those people have never been in business themselves.
By all means get feedback from your people, however if you really want to work smarter, not harder invest some money into a business coach or someone who has already run a successful business so that you can avoid costly mistakes and have someone else offer a fresh perspective. Being too closely involved can give you a tainted view.
The Final Word
Write down all your responsibilities and the tasks that you undertake. Tick the tasks which someone else could realistically do. Then write next to it either the name of the person or type of person/company who can do this for you or offer some expert assistance or support ie. bookkeeper, printing company, personal assistant, coach.
To work smarter not harder, always look at who else can do this work/task. Always look at lightening your load so that you can spend your time doing what you do best.
About The Author
Lorraine specialises in working with businesspeople showing them how to dramatically boost their productivity, reduce the stress and the mess in their lives and have more time for enjoying their life. www.office-organiser.com.au, lorraine@office-organiser.com.au
10 Things I Wish I Would Have Known Before I Went Into the Real World
I must confess, I laughed when I saw that Maria Shriver has come out with a book called, “Ten Things I Wish I Had Known Before Going Into The Real World.” The real world? Come on, she grew up a Kennedy and married the biggest action movie star of all time! That aside, it got me to thinking: What are ten things I wish I would have known before going out into the real world? So, here they are…
Life isn’t fair. You know, your mother always told you this but as kids we never believe it. We think that somehow mom was two tacos short of a combo plate and that eventually we will go into the real world and show her how those who work hard and do right always do come out on top. Then after about five years we become disenchanted and start to smell the coffee. Life isn’t fair! Why didn’t anybody tell me that? I guess they did, didn’t they? Unfortunately, sometimes the bad guys wins. Sometimes people die early. We shouldn’t take this lightly, but we must be realists. While we accept what comes our way, we still strive to work hard, dream big, and do right.
People play favorites. It is true that it isn’t what you know but who you know that counts. This is because people play favorites. Sometimes it doesn’t matter that you are the best person or have the lowest bid. People will regularly cut deals with people they like or who can scratch their back in return. I guess the lesson to learn is that while we strive to achieve much and have excellent skills, we should also develop a strong network of healthy relationships.
People will let you down. Being a person who does what he says can be a blessing and a curse. It is a blessing because I am able to look at myself in the mirror each day. It is a curse because if you are like that, you will most likely expect that from others and yet they will regularly let you down. People can be bad at keeping their word or doing what is right. I could have relieved a lot of emotional stress if I would have known this one before getting out into the real world.
Not everybody wants to grow personally. I just assumed that everybody loved to learn and to grow. I thought everybody wanted to get better at what they did. The reality is, however, that most people do not. That is why there is something that we call “average.” Most people want to stay where they are. That is why they do. Those who strive to go forward will always be cutting against the grain and will often be resented, even if quietly, for it.
The stock market goes down sometimes. Some of you older folks knew this. But us young whippersnappers, we have been riding it high on the hog for a while. This is good in a sense, but unless you have some common sense of how financial markets work, you can get quite a shock from time to time. You see, before you get into the real world, everything gets handed to you and you really don’t have to work for much. Then you do and you think that every investment will turn out grand – whoops!
The older you get, the harder it is to lose weight. I was always a little “pudgy.” Nothing big, just not like the cover guys of Men’s Health Magazine (You know, the ones that say “Six-pack abs in 20 minutes a day.” I think that means they only eat twenty minutes a day, and it is usually stewed vegetables! But I digress…). If I would have known better, I would have worked harder when I was younger to keep the weight off so I wouldn’t have to work that much harder now!
Marriage is work. A good marriage is more work. When you are young you think, “I’ll find the girl of my dreams and we’ll live happily ever after.” Well, hello! You forget that your spouse is human and you are too, most of the time! To live under the same roof with someone and to work out likes and dislikes, personalities, and schedules, not to mention life goals and the like is HARD WORK! Not drudgery, just work. Yes, there will be plenty of bliss and joy, but marriage will make you work for it!
It takes longer to get out of debt than to get into it. I have never really had much debt. I did take out student loans to pay for school and wow, do they take a long time to get out of. Fortunately I have them paid off but for a while there, it was one of the big checks we wrote every month. Many people think credit cards are great because they can have what they want when they want it. Too bad they don’t realize that twenty minutes of shopping ecstasy will result in months or years of payments.
It doesn’t work to try to please others. I have always wanted people to like me. Many times, I wanted them to like me too much. That isn’t good. This doesn’t work because I realized that most of the time, people liking or disliking you has nothing to do whatsoever with rational thought. Some people will dislike you, no matter how well you have done, and others will love you, warts and all. So I do my best and let the chips fall where they may – now.
You need to tend to your spiritual, emotional, and physical health or you will crash hard. If you don’t take time for yourself, both inwardly and outwardly, your body will catch up with you. You can take time for yourself by choice or not. It is much more fun by choice! Life is hard and it can and will weigh you down. We need to tend the fires of spirit and mind while keeping our physical bodies tuned for success as well. If not, our bodies break down.
Bonus: In spite of the above, life is very much worth it! Some of the above may seem like bummers. They aren’t the “positive” things we like to focus on, but they are true. Being positive doesn’t mean sticking your head in the ground in order to avoid the negative of life. What it means is that we are realists who understand the negative aspects of life and choose to be optimists instead. We deal with the negative and pursue the positive. That is why I can say that life is worth living no matter how expensive or painful the lessons I have had to learn have been. Life is good and I can make it better!
So I had to learn some lessons AFTER I got into the real world. So what? At least I learned them and can live the rest of my life to the fullest from now on! I hope you can too!
About The Author:
Chris Widener is a popular speaker and writer as well as the President of Made for Success, a company helping individuals and organizations turn their potential into performance, succeed in every area of their lives and achieve their dreams.
To see Chris “live” at the upcoming Jim Rohn Weekend Event as he speaks on the subject of Secrets of Influence go to http://Chris-Widener.InspiresYOU.com/ or call 800-929-0434.
How Do You Build Momentum in Your Business and Life?
A few weeks ago at a “Leadership from the Ground Up” conference, Donald Trump spoke about the ingredients for success. I found his topic on momentum very intriguing. My thoughts have been returning to his presentation in my mind ever since.
Mr. Trump shared a story about his friend who lost momentum, and the devastating impacts this friend experienced as a result. He also said that momentum is something you have to work hard to maintain. His words got me thinking – I’ve never really focused on maintaining momentum or building it. I haven’t really thought about it at all; I just know when I have momentum and when I don’t.
I looked the word “momentum” up in the dictionary – the tendency of an object to continue movement in a single direction. To me, the speed of the movement indicates the degree of momentum. If it is very slow, there isn’t much momentum, period.
I recognized a lack of momentum in an area of my business. As a result, I’ve started looking at this situation and trying to increase momentum. As well, I now notice the degree of momentum others around me have and the degree of results they are achieving.
Most of us realize that when we take on too many projects at once, we will find it difficult to get even one project completed. I now understand more fully that this contributes significantly to the degree of momentum we will have. I also recognize that when we don’t have a lot of momentum, we will probably become overwhelmed and discouraged, and won’t achieve our desired results. So – how can you build momentum and as a result avoid overwhelm?
Eight Ways How You Can Build Momentum
1. Act NOW
Pick one thing that will contribute to one of your goals. Take immediate action and get moving. This means no postponing, no delaying, and no procrastinating.
2. Stay Focused
Remind yourself of your goals every day and stay focused on them. When you find yourself distracted by something that is not directly in line with your goals, ask yourself, “Why?” Identify how you will manage future distractions and look for ways to eliminate them.
3. Keep Active
Do something every day that will bring you closer to your goals. It doesn’t have to be big – but if you have too many days between actions, your momentum will dwindle and eventually die.
4. Be Decisive
Nothing slows momentum more than indecision. Decide as quickly as possible and then take some immediate action to support the decision – no matter how trivial it seems.
5. Be Optimistic
Change can truly happen in the moment. If you are frustrated or discouraged, it will certainly be tough to build momentum. But if you are optimistic, things will happen more freely and your momentum will build.
6. Create Flow
If you are resisting anything, you will definitely block momentum. Look proactively for resistances and take the necessary steps to eliminate them.
7. Develop an Action Plan
This plan doesn’t have to be complicated. Just list one to three actions you will take during the day (or the week) that will help you succeed.
8. Get Assistance
Many successful businesspeople including Donald Trump, Michael Gerber and Chris Barrow, my business coach, say in their own way that you have to have great assistants. Build a strong team of supporters to help you take care of things and to help you get things done more quickly and efficiently.
Copyright 2004 Donna P. Lendzyk
Donna P. Lendzyk is a professional coach and creator of the Overcome Overwhelm System. She coaches businesswomen to “Overcome Overwhelm and Achieve Their Desired Results.” She is the author of the multi-media “Overcome Overwhelm eProgram.” To learn more about her eProgram and sign up for more FREE tips like these, visit her website at http://www.overcomeoverwhelm.com
Purpose
Many people go through much of their lives without really thinking about their purpose. I don’t mean a lofty, philosophic, and often unrealistic purpose that has us striving to save the world or solve the challenge of poverty throughout the world (although these are both admirable for those whose true purpose is to do so). What I am talking about is the individual and unique purpose that drives and grounds us. The one thing that gives meaning to our lives and motivates us to achieve our potential.
Purpose is best expressed in two parts. The first part is fixed. This is the intrinsic nature or core of who we are. It describes the “what” of our purpose and does not change over time or across situations. The second part is variable. It is “how” we express our purpose and can change over time or across situations. The “how” represents the actions that we take in the fulfillment of our purpose. When our actions are synchronized with our purpose, we will not only perform our best but we will also feel our best. For example, in my previous management roles, I always found myself feeling the most satisfied and energized both during and after helping one of my team members solve a particularly challenging situation. As I was to discover, this reflected the fact that this situation or activity was in sync with my purpose which was to “help others to help themselves” (the “what”) by coaching people to explore their options and discover their capabilities (the “how”). In my current coaching practice, the work I do with my clients is one of the most satisfying times in my day as it allows me to fully express my purpose.
One way of viewing our lives and our state of being is as a system. When part of that system is out of sync with the rest, we cease to function efficiently and effectively. When our actions are out of sync with our purpose, we do not function at our best. This is what happens when we spend our time focused on material and external rewards. We fail to truly attend to our purpose and risk working against our true nature. This leads to both dissatisfaction and unhappiness as we go through life trying to swim against our natural flow. If we focus our efforts on fulfilling our purpose, the material and external rewards will follow or, more often than not, will lose their importance. Even without these rewards, our lives will be much more fulfilling and this will lead to greater satisfaction.
Purpose is particularly important in the fulfillment of our potential as it represents the ultimate commitment in our life. When we use our capabilities in activities that serve our purpose, we achieve a state in which our skills and our commitment are highly synchronized. In this state we are achieving what Mihaly Csikszentmihalyi refers to as flow in his books “Flow” and “Finding Flow: The Psychology of Engagement with Everyday Life” (I highly recommend these books). When we are in flow, we are at the highest level of engagement in what we do and are the most contented. For many of us, this state is achieved without awareness. All we know is that we are thoroughly and completely enjoying what we do.
In identifying our purpose, there are a number of things that we can do. First, we can attend to situations in which we have achieved a state of flow. What are we doing when we are most contented? What activities provide us with the most enjoyment and satisfaction? When do we feel the most challenged and that we have the capabilities to meet these challenges head on? The activities in which we are engaged in during these situations represent the expression of our purpose. In examining these expressions of purpose we can discover the very essence of who we are. Second, we can look at where we have achieved the most success. Through examination of our successes we can discover both what we do well and what brings us satisfaction. Third, we can look at what we dream of doing and why. Our dreams provide us with great insight into where we can achieve potential and thus satisfy our purpose. Finally, we can follow our hearts. When we over-use our great ability to think and analyze in discovering our purpose, we too often begin to judge and, as result, limit our possibilities.
Do not worry if you are uncertain about your purpose. Most of us do not discover our purpose without a lot of effort while some of us know right away. Look at discovering your purpose as an exciting journey. One that will allow you to better understand who you are and of what you are capable.
Copyright © 2005 by Peter Cartmill, All rights reserved.
Peter Cartmill is a Personal and Career Coach and the founder of GreatAspirations.ca. To learn more about how Coaching can benefit you, visit http://www.greataspirations.ca
